Law Enforcement Transcription Key Features

SpeakWrite gets Officers back to Policing

…not Paperwork

When time is of the essence, our transcription speed is unmatched. Completed reports in about 3 hours

SpeakWrite is unlike any other Law Enforcement transcription service. It is a unique, feature-rich transcription platform with capabilities that support the needs of today’s Law Enforcement professionals. Web-based and easy to use, your department start using SpeakWrite immediately. Patented, industry-leading technology is at your disposal – an army of professional US-based typists on call 24/7/365.

    DEVELOPED BY SPEAKWRITE FOR USE WITH THE SPEAKWRITE PLATFORM – The Free App is a complete mobile information system for iPhones and Android devices. One simple device for submitting and receiving audio files and photos for transcription.
    EASY-TO-USE – Officers will be recording their on-site reports, investigations and interviews in minutes. One Tap securely submits the work – from anywhere 24/7 – to SpeakWrite for immediate processing.
    FULL EDITING CAPABILITIES – The App also lets officers manage their completed dictations as well as jobs in progress.

    PHOTONOTES™ – lets Officers insert an unlimited number of GPS stamped photos, taken onsite in real time, into their audio recordings. Photos are inserted directly into final transcribed documents, adding key visual detail to reports.
    CALLCAPTURE™ – Records live outgoing calls, pretext interviews or other conversations for transcription. The resulting Multi-Speaker transcriptions are easily searchable for easy reference.
    FAST, SECURE AND ACCURATE DELIVERY OF YOUR DOCUMENTS – We lead the industry in turnaround time, with a system so efficient, your work is delivered to your Inbox in about 3 hours. Multi-Speaker jobs, such as extensive interviews or recorded statements, fall outside of the 3 hour turnaround.
    SIMPLE PRICINGGeneral Transcriptions: 1.25 CENTS per word. Multi-Speaker: 2 CENTS per word.
    NO IT INVESTMENT NEEDED – SpeakWrite is a web-based service. No IT investment in infrastructure, software, equipment or support is required. You gain access to the SpeakWrite features and services immediately.
    SEND US ANY AUDIO FILE TYPE – We transcribe audio from any device or method you use – SmartPhone recordings, digital file upload to the web, audio from digital recorders, recording room equipment or PC, even audio from a vehicle’s Mobile Data Terminal.
    CUSTOM TEMPLATES – We can type directly into your Department’s pre-formatted forms, letterheads or report formats for direct submission into your Records Management System.
    VIEW AND LISTEN REVIEW TOOL – Click anywhere on your completed transcription to listen to the corresponding audio. Invaluable for complex, Multi-Speaker events, this SpeakWrite exclusive tool lets you correct or clarify any unintelligible speech in the audio and adds to overall proofing accuracy.
    WORD LISTS – Build individual, group or Department Word Lists. Our typists will refer to these lists to correctly spell names, key words, phrases or terms – further improving the accuracy of your finished document.
    CUSTOM FILE NAMES – Use your Department’s file name syntax. Your transcribed documents are easily identified and can be saved to your Records Management System without renaming.
    MULTI-SPEAKER TRANSCRIPTIONS – Accurate documentation of events involving multiple people is a big part of police work. Interviews, interrogations, recorded statements….Multi-Speaker transcriptions are no problem for our experienced typists.
    IRONCLAD SECURITY – SpeakWrite’s 3-pronged approach to data security – Authentication, Authorization, and Encryption – keeps confidential data safe. Transcripts can be securely delivered via Password Protected URL or Secure Web download. Work is deleted after 90 days, or for the length of time determined by your Department.
    SECURE TYPIST NETWORK – SpeakWrite’s network of professional typists are based in the United States – your work is never sent offshore. Typists adhere to rigorous standards for security such as employment screening, NDA compliance and federal, state and local background checks. Our security standards ensure that sensitive police and investigative information is protected.
    ENCRYPTION – 256-bit SSL encryption is used when sending and receiving any file over the Internet. For additional security, receive your completed work via a Password Protected URL or Web download.
    Read more about SpeakWrite’s Security Standards.
    DEDICATED ACCOUNT SUPPORT – A dedicated SpeakWrite Account Manager will be at your side to get you up and running or answer any account questions. Your Account Manager will also help set up any real-time and automated reporting you need from our system.

    • Individual Account Pages – let each user manage their completed and in-process jobs, current usage and all SpeakWrite features and functionality.
    • Group Account Pages – SpeakWrite Group Account Pages let large organizations structure the management of their account by group, location or other levels that reflect their organizational structure. Your designated administrators can manage all features and functionality and oversee all completed and in-process work and billing. Set budget or usage cap and control access rights through your Group Account Page.
    TRAINING – SpeakWrite is easy to implement and use. We work with your Training Unit to facilitate any training quickly and can create a customized training plan to suit your needs. Easy online video training can get any new users on-board immediately.
    CUSTOMER SUPPORT – Our Customer Support team is here to help you with virtually any question or problem you may have.

      Available toll-free at (800) 828-3889 or Email us at
      Monday – Friday from 7am-12am CST. Saturday and Sunday from 8am-11pm CST

Now for the whole story – there’s more…

Print, download or share the complete SpeakWrite Guide for Law Enforcement

Request a Free Pilot

Test drive SpeakWrite today by requesting a Pilot for your Department.

News & Events

“SpeakWrite allows me to work on other investigations knowing that my work will be typed in a timely and secure manner.”

Ron S., Detective

“SpeakWrite allows me to work on other investigations knowing that my work will be typed in a timely and secure manner.”

Joe M., Criminal Investigator

As the national standard for protecting criminal justice information, the CJIS Security Policy is ever changing and sometimes difficult to understand. Applying these requirements to business operations and keeping on top of the changes is challenging for companies who support the criminal justice community. As a leader in transcription services, and knowing their responsibility to their customers, SpeakWrite sought Diverse Computing's CJIS ACE Division to gain a better understanding and the knowledge to comply with the complexities found in the CJIS Security Policy. With CJIS ACE's assistance, SpeakWrite has taken the necessary steps to develop an in-depth understanding and implementation of the CJIS requirements. SpeakWrite has been awarded the CJIS ACE Compliance Seal indicating that they are "CJIS Ready," conveying to current and future clients their commitment to CJIS compliance. -William M. Tatun, Director - CJIS ACE Division

current clients
We Transcribe
jobs per year
we're typing
hours a day
we're working
days a year