For social workers, days are filled with home visits, team meetings, interviews, research, and ultimately, countless hours of transcription. The demand for accurate documentation in this field is as relentless as it is essential.
For every 1 hour spent with a client, at least 2 hours of paperwork usually follow. The system bogs down social workers with endless paperwork, making it impossible to reach all the families that need services.
So how do you help your team get out from behind the desk and spend more quality hours in the field? Reduce time spent on paperwork with transcription services!
The Paperwork Problem
Haywood County Family & Children’s Services is dedicated to reuniting families and ensuring the safety and well-being of children. Unfortunately, their social workers were drowning in documentation, spending countless hours typing up notes after visits.
“Our social workers were stressed about having to take an entire day to type,” explains one Haywood County representative. “We do daily documentation from home visits, team meetings, phone calls, interviews with parents and children, and lots more.”
Whew, that’s a lot!
The manual process of typing up each document was not only time-consuming, but also incredibly stressful, often taking days to complete. After juggling tight deadlines, packed caseloads, and chronic burnout, team members were experiencing low morale, and as a result, low efficiency.
Social workers were tied to their desks, typing out every detail from home visits, team meetings, and interviews. This tedious task often took up entire days, leaving them with less time to focus on their primary mission.
Something had to give so their team could return to doing what they love—uniting families.
Transcription Saves the Day
Offering a scalable, human-powered transcription service and a network of qualified typists based in the U.S. and Canada, SpeakWrite promises 99-100% accuracy and an average turnaround time of just 3 hours.
Social workers can now submit their documentation via mobile or desktop apps, a web portal, or even a toll-free dictation line from their cars immediately after a home visit or interview. Gone are the days of returning to the office after a 12-hour work day to type out the day’s events.
The impact was immediate and profound. Over 90 days, Haywood County Family & Children’s Services saw:
689 jobs submitted
4,709 minutes of audio transcribed
215 hours saved
Social workers were no longer bogged down by paperwork. They could complete their documentation quickly, often right after a visit, even from their cars. Evenings returned to normal—more dinners with loved ones, more time for self-care, and more time to recharge.
With the SpeakWrite app, the team found themselves re-energized to tackle the challenges in their vocation knowing they had the time to focus on helping children and parents rather than spending time typing and recording.
The time saved—215 hours in just three months—meant social workers could dedicate more hours to reuniting families and ensuring children’s safety. This not only benefited the families but also protected the mental health of the social workers, who could now leave work feeling accomplished rather than overwhelmed.
“It definitely helped with morale and helps to keep the social workers more organized and on top of their work,” a Haywood County representative explains. “I wanted to just help my social workers be less stressed and not utilize so much time typing up their documentation. SpeakWrite just seemed like the most logical solution. Our social workers love it!”
Warning: Transcription Will Improve Efficiency
Wondering if transcription could be beneficial for your team, too?
Well, could you use an extra hour in your day? 69% of organizations that use SpeakWrite save at least 1 hour a day (the equivalent of 6 work weeks a year!)
“Do it! It is money well spent and helps to alleviate stress in the workplace. It is easy and does not require much effort,” Haywood County Family & Children’s Services advises.
With SpeakWrite, Haywood County Family & Children’s Services is poised to continue its mission with even greater efficiency and effectiveness. 80% of social workers who use SpeakWrite report a higher quality of work when they can transcribe immediately after a visit.
The best part for Haywood’s team was that SpeakWrite’s team of experts was always available to answer any questions as the social workers learned how to submit audio and files.
“That really means a lot,” the Haywood County representative stated, “SpeakWrite staff is always available to help you!”
With SpeakWrite your team is never alone. It’s time to take back precious time and get back to doing what your team does best—leave the transcription to SpeakWrite.
Join the growing number of organizations taking back their time with SpeakWrite. No more bottle-necked projects and frustrated employees. SpeakWrite’s easy-to-use app will have your team’s documentation ready in no time.
The SpeakWrite difference lies in its speed, accuracy, and flexibility. Unlike AI-driven transcription services, SpeakWrite utilizes a network of highly skilled typists based in the U.S. and Canada to ensure that every document is 99-100% accurate.
This human-powered approach means fewer errors and greater reliability, especially for complex and sensitive documentation needs. With an average turnaround time of just three hours, SpeakWrite delivers rapid results that keep up with the fast-paced demands of professional environments.
The platform’s versatility allows users to submit audio files through various methods, including a mobile app, web portal, and toll-free dictation line, making it incredibly user-friendly and convenient.
By turning tedious documentation processes into seamless workflows, SpeakWrite not only saves valuable time—it supercharges productivity and boosts the morale of its users!
Try SpeakWrite today and give your team the time they need to focus on what truly matters.
