You may upload templates, or ‘form’ documents, to be used by our typists as a reference in completing your work. These templates can be used to establish formatting, including layout, font, spacing, etc.


You may upload as many templates as you like, with no charge, and manage them at your own convenience. Once you have uploaded your templates, simply reference them in your dictation stating “Please use my _________ template for this job”. It is important that you specifically request a ‘template’ to avoid our typists confusing the request with an instruction to your in-house staff.


[Note: Templates should be in Microsoft Word or WordPerfect format. At this time we cannot use templates with a numbered ‘pleading paper’ format or Word documents with the ‘.dot’ extension.]

Word Lists

SpeakWrite allows you to build and maintain a ‘Personal Word List’ of words, phrases, acronyms or names that may not be familiar to our typists, allowing you to avoid spelling words repeatedly in your dictations.

For example, you may commonly reference a difficult last name in your dictation work. To avoid spelling it each time, simply add it to your ‘Personal Word List’ and during your dictation when you dictate the name say “Please reference my word list”. This will indicate to the typist that they need to refer to your Word List in order to accurately complete your work.


A SpeakWrite patented technology – PhotoNotes lets you take unlimited, GPS-time, -date stamped photos on the fly and insert them into your document. Free of charge, photos are included in your final document exactly where you added them.

Address Book

Your account also includes a standard ‘Address Book’ feature. Input addresses individually or use our Address Book upload feature to incorporate all your contacts. In addition to adding addresses, you may also edit and delete any entry.

During dictation, reference specific entries from your Address Book to ensure accuracy and consistency of information. Maintaining an Address Book over time can increase your rate of dictation and the quality of your returned documents.

Training Videos

Want to know how to get the most out of your SpeakWrite account?

Click here to go to our library of training videos

“I have been using SpeakWrite for years. This App has saved me the frustration of keeping up with my digital recorder, which I would inevitably leave in the jacket pocket of the suit I wore the day before (or days before). Having this App available on the same device I carry with me everyday has made my days much easier.”

Wade H., District Attorney

“SpeakWrite has helped us scale our transcription when tight deadlines approach. Knowing that we can use them whenever we need to has saved us a lot of sleepless nights.”

Robert B., Partner

“SpeakWrite allows me to work on other investigations knowing that my work will be typed in a timely and secure manner.”

Ron S., Detective

“Having the SpeakWrite App (which can be used on almost any device, computer, etc.) makes the convenience and ease of use a huge bonus. I love it!”

Lilly B., Case Manager

“This service is always fast, thorough and has an unexpectedly responsive customer service dept! I have often received short memos back within an hour (my first project was sent to me within 37 minutes!). You can send them customized templates & their typists are in the US. I can’t say enough positive things about them.”

Sadie W., Small Business Owner

“I love it. Although I speak with an accent, I don’t have much editing to do.”

Nadeen M., Professor

“Turnaround is really fast! I love having my dictaphone built into my Smartphone!”

Sarah H., Protective Services

“I can’t thank all of you enough! I am always so impressed with all my jobs that come back. It is obvious that you All take pride in your work and do a amazing job. Thank you, without all of you I could NEVER get my work done. Again thank you!”

Susan L., State Human Services

“SpeakWrite allows me to work on other investigations knowing that my work will be typed in a timely and secure manner.”

Joe M., Criminal Investigator