How SpeakWrite Works
Complete flexibility in how you create, submit & receive your files for transcription.
SpeakWrite Transcription Services accommodates a variety of dictation methods, affording you the chance to have us do your work.
You can use our free SpeakWrite App for mobile or desktop, upload audio/PDF files via the SpeakWrite Web Portal, provide YouTube, Dropbox or Google Drive links, call our toll-free dictation line at (800) YOU-DICTATE or (800) 968-3428, or use your traditional recording methods to create your dictation, then easily submit audio for transcription.
After your work is submitted to SpeakWrite, it is automatically routed to one of our qualified typists based in the U.S. and Canada. They will prepare your final document in the word processing software you selected upon setting up your account. Most work is completed in about 3 hours. Spanish work is completed in 10 days or less.
How SpeakWrite Works
3 Easy Steps To Get Your Audio Transcribed
1. Create your audio recording
Audio & Video
Create your dictation however you choose. You can even use the "Record" feature in the SpeakWrite Mobile / Desktop App or the SpeakWrite Web Portal with full editing capabilities.
Images & PDFs
We accept many other file types, like images and PDFs. We will even transcribe screenshots of your text messages.
See a complete list of files types we accept.
External Links
You can also share your publicly accessible YouTube, Dropbox or Google Drive links with us.
Read our blog about how to get a transcript of a YouTube video.
File Types Accepted
- 3GP
- AAC
- AMR
- AIF
- AIFF
- ASF
- AVI
- CAF
- DCT
- DS2
- DSS
- DVF
- M4A
- M4V
- MOV
- MP3
- MP4
- MPG
- MSV
- RA
- RM
- TS
- VOX
- VOB
- WAV
- WMA
- WMV
2. Submit your file for transcription
Mobile / Desktop App
The SpeakWrite Mobile / Desktop App is a completely free digital dictation system for your smart device.
Record dictations of any length from anywhere with full editing capabilities. You can even integrate photos directly into your dictation.
Download the App today!
Web Portal
Access your free SpeakWrite Member Account via the web.
Upload one or more audio files (or one of the many other different files types we accept) or provide an external link to YouTube, Dropbox or Google Drive.
Log in to your account!
Not a member? Sign up for free!
Dictation Line
Call our toll-free dictation line to record your audio directly from your phone. Begin dictating when instructed and hang up when finished.
Your work will automatically be submitted to our system and immediately routed to our typist network.
Call (800) YOU-DICTATE
or (800) 968-3428
3. Receive your completed document
Download File
Log in to your SpeakWrite Member Account, locate your transcribed document and download the file.
Note: Completed documents and original audio files are kept on our system for only 90 days.
Log in to your account!
Email Attachment
Your work will be automatically emailed to you in Word format upon completion.
You may request a copy of the file to be emailed to an additional recipient.
While dictating, just say: 'SpeakWrite Typist, please also send a copy of this completed job to ___'.
Secure Link
You can receive your completed document via password protected URL.
Manage this setting in your account:
On the Preferences page, click the Jobs tab. Under the Job Delivery section, select Secure Link (SSL) Delivery.
Transcribed File Format
- Microsoft Word (.docx)
(this file can then be downloaded into one of our other file formats) - PDF Document (.pdf)
- Rich Text File (.rtf)
- Text File (.txt)
