How SpeakWrite Works

Complete flexibility in how you create, submit & receive your files for transcription.

SpeakWrite Transcription Services accommodates a variety of dictation methods, affording you the chance to have us do your work.

How SpeakWrite Works

3 Easy Steps To Get Your Audio Transcribed

how-icon1

Create Your audio recording

We also accept images, PDFs & external links.
how-icon2

submit your file for transcription

Via mobile & desktop app, web portal or dictation line.
how-icon3

Receive your completed document

Available for download, by email or secure link.

Create your audio recording

Audio & Video

Create your dictation however you choose. You can conveniently use the "Record" feature, with full editing capabilities, in the SpeakWrite Mobile & Desktop App or the SpeakWrite Web Portal.

We accept multiple files per submission!

Images & PDFs

We accept many other file types, like images and PDFs. See a complete list of files types we accept below!

We can even transcribe SMS! Just take screenshots of your text messages and upload for transcription.

External Links

You can also share your publicly accessible YouTube, Dropbox or Google Drive links with us.

Note: At this time we only accept 1 external link per submission. Just create another submission for each external link to be transcribed!

File Types Accepted

We accept multiple files per submission

  • 3GP
  • AAC
  • AMR
  • AIF
  • AIFF
  • ASF
  • AVI
  • CAF
  • DCT
  • DS2
  • DSS
  • DVF
  • M4A
  • M4V
  • MOV
  • MP3
  • MP4
  • MPG
  • MSV
  • PDF
  • RA
  • RM
  • TS
  • VOX
  • VOB
  • WAV
  • WMA
  • WMV

Submit your file for transcription

Mobile & Desktop App

The SpeakWrite Mobile & Desktop App is a completely free digital dictation system for your smart device.

Record dictations of any length from anywhere with full editing capabilities. You can even integrate photos directly into your dictation.

Download the App today!

Web Portal

Access your SpeakWrite Member Account via the web.

Upload one or more files (see what files types we accept) or provide an external link to YouTube, Dropbox or Google Drive.

Log in to your account!

Not a member? Sign up for free!

Dictation Line

Call our toll-free dictation line to record your audio directly from your phone. Begin dictating when instructed and hang up when finished.

Your work will automatically be submitted to our system and immediately routed to our typist network.

Call (800) YOU-DICTATE
or (800) 968-3428

Receive your completed document

Download File

Log in to your SpeakWrite Member Account, locate your transcribed document and download the file.

Note: Completed documents and original audio files are kept on our system for only 90 days.

Log in to your account!

Email Attachment

Your work will be automatically emailed to you in Microsoft Word (.docx) format upon completion.

You can request a copy of the file to be emailed to an additional recipient. While dictating, just say: 'SpeakWrite Typist, please also send a copy of this completed job to ___'.

Secure Link

You can receive your completed document via password protected URL.

Manage this setting in your account by following these directions:
On the Preferences page, click the Jobs tab. Under the Job Delivery section, select Secure Link (SSL) Delivery.

Transcribed File Format

  • Microsoft Word (.docx)
    (this file can then be downloaded into one of our other file formats)
  • PDF Document (.pdf)
  • Rich Text File (.rtf)
  • Text File (.txt)

Test drive SpeakWrite today with a Free Trial!