How It Works: Creating and Receiving Your Work

Complete flexibility in how you send and receive your transcriptions.

SpeakWrite accommodates a variety of dictation methods, affording you the chance to have us do your work.

You can use our free SpeakWrite App for mobile or desktop, upload audio/PDF files via web portal, provide YouTube, Dropbox or Google Drive links, call our toll-free dictation line at (800) YOU-DICTATE or (800) 968-3428, or use your traditional recording methods to create your dictation, then easily submit audio for transcription.

Ways to SUBMIT

SpeakWrite App for mobile or desktop

The SpeakWrite App is a complete digital dictation system for smartphones and computers. Turn your phone or computer into a digital office and send your dictations to our network of US-based typists. Record dictations of any length from anywhere with full editing capabilities. Record meetings or interviews for transcription. Take photos and integrate those into your dictation.

The App is FREE! You just pay for the work transcribed and nothing else.


Content submitted with PDF files will be transcribed. However, typists are unable to re-create complex formatting represented in the original file. Any work involving more than two columns will be typed in a table format.

Toll-Free Dictation Line

Dictate directly into our system by calling our toll-free dictation line at (800) YOU-DICTATE or (800) 968-3428 from any phone. Enter in your account number and PIN then follow the automated prompts. Begin dictating when instructed and hang up when you are done. Your work will automatically be submitted to our system and immediately routed to our typist network for completion.

Web Upload

If you are accustomed to creating your dictation using a digital dictation device, SpeakWrite can accommodate that as well. Just save your digital file to your computer and submit it to our system. To upload your digital audio file via our website, log into your SpeakWrite Member Account. Then click ‘Submit Job’ to upload your audio from your computer.


After your work is submitted to SpeakWrite for transcription, it is automatically routed to one of our qualified typists based in the U.S. and Canada. They will prepare your final document in the word processing software you selected upon setting up your account. There are three ways by which you can retrieve your completed work:

Secure Web Download

Note: Completed jobs and original audio are kept on our system for 90 days.

Email Attachment

Your work will automatically be emailed to you in Word format upon completion. You may also request, during the course of your dictation, that a copy of that particular job be sent to an additional email address by stating “SpeakWrite typist, please also send a copy of this completed job to ___”

Secure Link to Download

For extra security, you can receive your work via a password protected URL. To manage this setting, log into your SpeakWrite Member Account, click ‘Preferences’ then click the 'Jobs'' tab. Under 'Job Delivery', select 'Secure Link (SSL) Delivery'.

File Types Accepted

  • 3GP
  • AAC
  • AMR
  • AIF
  • AIFF
  • ASF
  • AVI
  • CAF
  • DCT
  • DS2
  • DSS
  • DVF
  • M4A
  • M4V
  • MOV
  • MP3
  • MP4
  • MPG
  • MSV
  • PDF
  • RA
  • RM
  • TS
  • VOX
  • VOB
  • WAV
  • WMA
  • WMV

Test drive SpeakWrite today with a free trial!

How to Mail Your Recorded Tapes

Many clients have recorded mini or standard cassette tapes to submit to us for transcription, but would rather not use their staff and resources to input these tapes into our system. In these instances, you can have these recorded cassettes delivered to us, and we will upload them into our system for transcription for you. To use this method of submission, you must have an existing SpeakWrite account. Send recorded tapes via overnight courier or USPS to the following address:

SpeakWrite Tape Processing Center
6300 Bridgepoint Pkwy
Building 1, Suite 100
Austin, Texas 78730

(800) 828-3889
Attn: Production Manager

With each delivery, you must print out a Recorded Tape Transmittal Sheet and enclose it with the tapes to be transcribed. Your package must include properly addressed and pre-paid packaging and label for the return of your tapes, using a service that provides for delivery tracking. If this is not included, we will return your tapes to you and charge your account a $10.00 delivery fee. Immediately upon our receipt of your tapes, we will input them into the SpeakWrite system for transcription. You will receive the transcription of the taped material via the email address on your account, just as any other SpeakWrite job. Your tapes will be returned to you via the delivery method you designate 48 hours after the completion of your transcript. All work transcribed will be charged at the standard, per word rate. There is no additional charge for handling or inputting the tapes. Be sure to erase all previously recorded tapes completely before recording any new dictation in order to avoid having old work transcribed by mistake or jeopardizing the quality of the newly recorded material.


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Toll-Free Line: (800) 828-3889
Monday-Friday 7am-12am CST
Saturday-Sunday 8am-11pm CST
Holidays: 9am – 6pm CST