The SpeakWrite Process

Average 3 Hour Turnaround

SpeakWrite has created tools to simplify and streamline the generation, management and transcription of digital dictation and reporting.

SpeakWrite allows you to submit your dictation and other work for transcription using a variety of methods. Simply record your audio, submit your audio into our system and in about 3 hours your completed document will be delivered to your email as an attachment in your preferred word processing software. Available 24 hours a day, SpeakWrite can handle as much of your work as you require with no advance notice or request, and with no special equipment.

How SpeakWrite Works

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Create your audio recording

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Submit your audio 24/7/365 via app , phone, computer or email

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SpeakWrite sends your completed document in about 3 hrs

3 Hour Turnaround

Simply record your audio, submit your audio into our system and in about 3 hours your completed document will be delivered to your email as an attachment in your preferred word processing software. Available 24 hours a day, SpeakWrite can handle as much of your work as you require with no advance notice or request, and with no special equipment.

No Off-shore Resources

Once your dictation is submitted to our secure system, it is routed to our trained and qualified typists located throughout the U.S and Canada who type your work according to your specific requirements.

Custom Features

SpeakWrite also provides tools such as use of template documents, word lists, and address books that typists may refer to while completing your work in order to ensure that your documents are completed exactly as you want. You’ll also have a dedicated Account Manager to make sure your work with SpeakWrite is always on target.

Pay-As-You-Go

Use of the SpeakWrite service is completely pay-as-you-go. There are no fixed costs of any kind for using the service or having it available to you 24 hours a day. You are only charged for work transcribed, and only at a per word cost for words transcribed. No monthly charges, no minimums, or any other charges of any kind.

Test drive SpeakWrite today with a free trial!

How to Mail Your Recorded Tapes


Many clients have recorded mini or standard cassette tapes to submit to us for transcription, but would rather not use their staff and resources to input these tapes into our system. In these instances, you can have these recorded cassettes delivered to us, and we will upload them into our system for transcription for you. To use this method of submission, you must have an existing SpeakWrite account. Send recorded tapes via overnight courier or USPS to the following address:

SpeakWrite Tape Processing Center
6300 Bridgepoint Pkwy
Building 1, Suite 100
Austin, Texas 78730

(800) 828-3889
Attn: Production Manager

With each delivery, you must print out a Recorded Tape Transmittal Sheet and enclose it with the tapes to be transcribed. Your package must include properly addressed and pre-paid packaging and label for the return of your tapes, using a service that provides for delivery tracking. If this is not included, we will return your tapes to you and charge your account a $10.00 delivery fee. Immediately upon our receipt of your tapes, we will input them into the SpeakWrite system for transcription. You will receive the transcription of the taped material via the email address on your account, just as any other SpeakWrite job. Your tapes will be returned to you via the delivery method you designate 48 hours after the completion of your transcript. All work transcribed will be charged at the standard, per word rate. There is no additional charge for handling or inputting the tapes. Be sure to erase all previously recorded tapes completely before recording any new dictation in order to avoid having old work transcribed by mistake or jeopardizing the quality of the newly recorded material.

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Toll-Free Line: (800) 828-3889
Monday-Friday 7am-12am CST
Saturday-Sunday 8am-11pm CST
Holidays: 9am – 6pm CST
support@speakwrite.com