Workflow for Teams

Our workflow tool allows you to easily see the status of work between teams so nothing gets lost in communication.

Team Collaboration that is more efficient & more effective

What is Workflow?

Many offices have document preparation spread among a number of people.  One person may dictate the document, while another person reviews it and sends it off to the appropriate parties.

While this division of labor can maximize efficiency and allow everyone to focus on their strengths, it can sometimes create confusion if you don’t have the right tools. 

SpeakWrite’s free Workflow tool streamlines this type of collaborative effort by teams to easily identify the status of work and easily identify what has been and what still needs attention. 

Why Workflow matters for your business?

Without a Workflow tool, communication about work in progress is usually handled through a series of email exchanges back and forth. Before long, a dozen emails have been exchanged and it’s still not completely clear if everything has been handled.

This leads to inefficiencies and can create confusion, or even more work… 

Using Workflow to streamline your processes

SpeakWrite Workflow allows you to collaborate with your team and view the status of work so you can easily identify what is completed and what still needs attention. 

In the Workflow tab, you and your teammates with Workflow access can view all of your completed work and mark jobs as “Completed” “Pending” or “Not Complete”. You can also add internal notes to communicate with other team members about the status. 

This allows you to see at a glance what has been handled and what still needs attention. 

Customize your Workflow view

Not only can you view the status of your work at a glance, but you can also customize your view to see only jobs in a certain status:

Or, display only work belonging to a specific person:

Workflow Access

Workflow is an optional free tool that you can choose to provide to all or just parts of your organization. You can select who has access to the workflow dashboard and how much access they are allowed.

Depending on your needs, we can provide access allowing Workflow members to link directly to the completed document from the Workflow dashboard:

Or, if your documents are more sensitive, this feature can be disabled so that only the author can access the completed work, but other Workflow team members can view/edit the status:


At SpeakWrite, we understand that streamlining your office workflow is crucial to your success. Our innovative Workflow tool is designed to transform how your team manages document production ensuring every step is efficient, clear and collaborative. 

With the ability to customize views, set permissions and communicate internally, our tool ensures that your team is working smarter, not harder. 

Say goodbye to confusion, and hello to a seamless, productive work environment.

Ready to be more productive with fast and accurate transcriptions done by our professionals?!

Try SpeakWrite today for free!

How to Mail Your Recorded Tapes

Many clients have recorded mini or standard cassette tapes to submit to us for transcription, but would rather not use their staff and resources to input these tapes into our system. In these instances, you can have these recorded cassettes delivered to us, and we will upload them into our system for transcription for you. To use this method of submission, you must have an existing SpeakWrite account. Send recorded tapes via overnight courier or USPS to the following address:

SpeakWrite Tape Processing Center
6300 Bridgepoint Pkwy
Building 1, Suite 100
Austin, Texas 78730

(800) 828-3889
Attn: Production Manager

With each delivery, you must print out a Recorded Tape Transmittal Sheet and enclose it with the tapes to be transcribed. Your package must include properly addressed and pre-paid packaging and label for the return of your tapes, using a service that provides for delivery tracking. If this is not included, we will return your tapes to you and charge your account a $10.00 delivery fee. Immediately upon our receipt of your tapes, we will input them into the SpeakWrite system for transcription. You will receive the transcription of the taped material via the email address on your account, just as any other SpeakWrite job. Your tapes will be returned to you via the delivery method you designate 48 hours after the completion of your transcript. All work transcribed will be charged at the standard, per word rate. There is no additional charge for handling or inputting the tapes. Be sure to erase all previously recorded tapes completely before recording any new dictation in order to avoid having old work transcribed by mistake or jeopardizing the quality of the newly recorded material.