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business transcription

Are you looking for reliable, accurate and cost-effective business transcription services? Then you’ve landed in the right place.

 

We created this guide to help you find the right corporate transcription service partner so you can enjoy quality video and audio transcriptions that are efficient, affordable and secure. Here’s what busy professionals should be on the lookout for before they make their next move.

What is a business transcription service?

A business transcription service involves converting video or audio recordings of business-related communications into written documents or transcripts (check out some transcription examples here for a better visual). 

These might include:

  • Client meetings or team meetings
  • Interviews with clients, stakeholders, or team members
  • Conference calls or Zoom calls
  • Corporate presentations
  • Corporate trainings or seminars

Business transcription services are typically provided by companies that specialize in speedy human transcription services, which employ trained professionals who can accurately transcribe the spoken content of business recordings into written form.

They use specialized software and equipment to ensure that the entire audio transcription process is efficient and accurate. With the right corporate transcription service, you can sit back, relax, and let the pros whip up a beautifully formatted, ready-to-use, professional transcription.

Benefits of using a corporate transcription service

Keep immaculate records.

Maintaining comprehensive records of your communications, meetings, and presentations is paramount. It serves as a pillar of transparency, organization, and legal compliance. Enter professional transcription providers—a trusted ally that empowers you with reliable written transcripts derived from your audio or video recordings, creating a lasting repository of valuable information.

Increase billable hours.

For many professionals, billable hours are a key metric for success. However, the process of transcribing notes and dictations yourself can be time-consuming and take away from billable work time. With a transcription service, you can outsource this task to professionals who specialize in transcribing quickly and accurately, allowing you to focus on what you do best for your clients.

Boost accessibility.

If you have to share the contents of a recording with others, then written audio transcriptions are far more accessible and easier to navigate than the recordings themselves. They’re easily shared among team members and clients, improving communication and collaboration. Additionally, transcripts can be a valuable resource for individuals with hearing impairments—it’s a win-win for everyone involved!

Create easy content.

Did you know that the transcripts of your brilliant trainings and captivating seminars hold the key to a treasure trove of easy content? Those valuable transcripts can be transformed into a plethora of engaging formats like captivating blog posts, informative articles, and even thought-provoking white papers.

How to choose the best business transcription service

Choosing the right transcription service is like discovering a hidden gem in a sea of mediocrity—a reliable partner that transforms your audio content into pristine text, paving the way for seamless communication and efficient information management.

Pick a provider with services that match your business model.

Whether it’s legal transcription requiring expertise in intricate terminology or financial transcription necessitating familiarity with complex jargon, you deserve a partner who understands your industry inside out. Look for a provider that goes beyond a one-size-fits-all approach and offers customized solutions tailored exclusively for your success.

Check their customer reviews.

What’s the first thing most people do before buying something online? Check the reviews. Same goes for transcription—one of the best ways to determine the quality of a transcription service is to check the customer reviews.

Look for reviews on the company’s website or social media. Pay attention to what customers are saying about the accuracy, timeliness, and overall quality of customer service.

Review history of security breaches.

Transcription services often hold the keys to sensitive and confidential information, so it’s crucial to prioritize security when making your choice. So take a detour through any potential transcription partner’s history of security breaches.

Dig deep and uncover their track record of safeguarding client data. Have they been the stalwart defenders of privacy or the victims of notorious data heists? It’s like scrutinizing their security resume—look for a service that can proudly boast a clean slate, with nary a whisper of a breach.

Verify that the audio transcription service uses the latest encryption protocols.

When selecting a professional transcription service, it’s not just about uncovering their security history. Make sure to inspect their arsenal of encryption technologies with an eagle eye, too. These days, you practically need a digital fortress to guard your valuable data against the nefarious schemes of unauthorized access and potential breaches.

Look out for the mighty SSL encryption—the champion of secure data transmission—or keep an eye out for other advanced encryption technologies that will leave hackers scratching their heads in defeat.

Choosing automated transcription vs human transcription services

When choosing a transcription service, you’ll also need to decide whether to go with a speech to text transcription service vs a human transcription service. Speech to text or AI audio transcription services use machine learning algorithms to transcribe audio and video recordings, while human transcription services rely on skilled professionals to transcribe recordings manually and format them for professionalism and readability.

Automated transcription services can be faster and less expensive than human transcription services, but they aren’t exactly dependable—particularly for recordings with complex terminology or accents. Human transcription services, on the other hand, offer higher accuracy and can handle more complex recordings.

If accuracy and professionalism are critical, or if you have recordings with complex terminology or accents, you may want to opt for a human transcription service. If speed and cost are your top priorities, an automated transcription service may be a better fit.

Top 5 business transcription services

SpeakWrite

SpeakWrite is becoming one of the most popular human transcription services around—and for good reason. With a turnaround time of just three hours for 100% human transcription, SpeakWrite is a fast, dependable, and efficient corporate transcription service option. They offer a wide range of transcription specialities, including legal transcription and business transcription, and their per word pricing model is competitive compared to some of the pricier per-minute options. They even offer translation services, too.

Scribie

Scribie is a reliable transcription service that provides accurate, affordable transcripts. They offer human and machine-powered transcription options, with turnaround times ranging from two to 24 hours depending on the type of transcription chosen. With their secure file transfer system and top-notch customer support, Scribie is a choice for businesses looking for a blended transcription service.

TranscribeMe

TranscribeMe is a hybrid transcription service that uses a combination of human expertise and artificial intelligence to transcribe audio or video files in over 50 languages. With a user-friendly web portal and mobile app, TranscribeMe provides affordable AI-powered transcription with a fast turnaround time. Additionally, TranscribeMe offers verbatim transcription at an extra cost to meet the customer’s needs.

GoTranscript

GoTranscript is a company that provides transcription and translation services via their web-based platform. Their services are provided by a global team of professional transcriptionists who claim they can handle various languages, accents, formats, and quality levels. The platform offers an easy online ordering and payment system with fast turnaround times, ranging from six hours for a premium price.

Way With Words

Way With Words is a global audio-to-text solutions company that solely specializes in providing transcription services. Way With Words prides itself on its customized transcription solutions that cater to specific industries and purposes, offering secure and encrypted file upload with a responsive and helpful customer service team.

Who should use corporate transcription services?

If you’re the type of company that regularly harnesses the power of audio or video recordings, then professional corporate transcription services are your secret weapon. Brace yourself for a transformation that will streamline your operations, supercharge your efficiency, and take your communication game to the next level.

Here are a few examples of industries that can benefit from corporate transcription services:

Law Enforcement Transcription & Legal Transcription

Law enforcement agencies and legal teams and services often record interviews, depositions, and court hearings. Transcribing these recordings is essential to maintaining accurate records for legal proceedings, and it helps legal professionals to be more efficient in their work.

Business and Corporate Transcription

Enterprises and mid-sized businesses often have large volumes of audio and video content that they need to manage and organize. Transcription services can help them to create accurate, searchable text from this content, which can be used for everything from customer service training to marketing research.

Financial Transcription & Insurance Adjusters Transcription

Financial advisors and insurance adjusters record interviews and meetings with clients to document important information and decisions. Transcribing these recordings can help them to stay organized and ensure that they don’t miss any important details.

Podcasters and Content Creator Transcription

Podcasters and content creators often use audio and video to create their content. Transcription services can help them to create accurate transcripts of their recordings, which can be used to create blog posts, captions, and other written content that can help to reach a broader audience.

 

Business Transcription Services FAQ

How much does a business transcription service cost?

The cost of a business transcription service can vary depending on several factors, including the length and complexity of the audio or video file, the turnaround time, and any additional requirements. Most transcription services charge by the minute, with rates ranging from $0.50 to $3.00 per minute of audio, but SpeakWrite charges by the word, making it one of the most cost-effective options.

How long does it take to transcribe 1 hour of audio?

The amount of time it takes to transcribe 1 hour of audio can vary depending on the complexity of the audio and the experience of the transcriptionist. On average, it can take anywhere from 3 to 6 hours to transcribe 1 hour of audio. However, some services offer expedited turnaround times for an additional fee, which can range from a few hours to a few days.

How does a corporate transcription service work?

Most business transcription services operate similarly. First, the client uploads their audio or video files to the transcription service’s secure server. The transcription service then assigns the file to a transcriptionist who listens to the audio and transcribes it into written text.

 

The transcriptionist then edits and proofreads the text to ensure accuracy. Finally, the completed transcript is returned to the client in the desired format and via the chosen delivery method.

SpeakWrite is a top-rated business transcription service that offers a free trial to test their services before committing. Whether you are a law firm, insurance company, or content creator, SpeakWrite can provide you with high-quality transcripts with fast turnaround times and excellent customer support.

Try SpeakWrite’s free trial today and see how our services can streamline productivity and save hours of time for your business.

How to Mail Your Recorded Tapes


Many clients have recorded mini or standard cassette tapes to submit to us for transcription, but would rather not use their staff and resources to input these tapes into our system. In these instances, you can have these recorded cassettes delivered to us, and we will upload them into our system for transcription for you. To use this method of submission, you must have an existing SpeakWrite account. Send recorded tapes via overnight courier or USPS to the following address:

SpeakWrite Tape Processing Center
6300 Bridgepoint Pkwy
Building 1, Suite 100
Austin, Texas 78730

(800) 828-3889
Attn: Production Manager

With each delivery, you must print out a Recorded Tape Transmittal Sheet and enclose it with the tapes to be transcribed. Your package must include properly addressed and pre-paid packaging and label for the return of your tapes, using a service that provides for delivery tracking. If this is not included, we will return your tapes to you and charge your account a $10.00 delivery fee. Immediately upon our receipt of your tapes, we will input them into the SpeakWrite system for transcription. You will receive the transcription of the taped material via the email address on your account, just as any other SpeakWrite job. Your tapes will be returned to you via the delivery method you designate 48 hours after the completion of your transcript. All work transcribed will be charged at the standard, per word rate. There is no additional charge for handling or inputting the tapes. Be sure to erase all previously recorded tapes completely before recording any new dictation in order to avoid having old work transcribed by mistake or jeopardizing the quality of the newly recorded material.